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Human Resources Assistant

Human Resources Assistant

Human Resources Assistant

  • Full-time, non-exempt position
  • Monday-Friday 8:00 am-5:00 pm
  • Onsite position (Temecula)
  • Pay range: $22.00 - $26.00/hr


Please send any resumes to If you have any questions regarding this position, contact Michelle Larson at

Position Summary

The Human Resources Assistant assists with the administration of the day-to-day 

operations of the Human Resources functions and duties. The Human Resources

Assistant will be responsible for department filing & eFiles, updating various logs, 

updating or creating forms as needed, working on various HR projects, will be a 

backup to Receptionist and Office Services. Will assist with Company events and 

decorating the office for Holidays.

The Human Resources Assistant contributes to the accomplishment of Human 

Resources practices and objectives that will provide an employee-oriented, high 

performance culture that emphasizes empowerment, quality, productivity and 

standards, goal attainment, and the recruitment and ongoing development of a 

superior workforce. The Human Resources Assistant helps with the 

implementation of services, policies, and programs through HR staff; reports to 

HR Generalist II. To perform the Human Resources assistant job successfully, 

and individual must be able to perform each essential responsibility satisfactorily. 

Essential Functions and Duties

• Must be able to efile daily.

• Scans documents, labels accurately and files appropriately documents into 

ePersonnel or eConfidential files, eEEO file and eI9 file (and binders). Will 

need to create efiles for new hires.

• Will need to move terminated efiles into the appropriate term year

including the EEO and I9 efiles and binder.

• Prepares and maintains general HR Department files by scanning and 

eFiling into the HR Drive appropriate folders.

• Audits and enters all Job Files for regular hires on appropriate Affirmative 

Action Logs.

• Sorts department mail and faxes; dates stamp and distributes to HR and 

Safety team.

• Codes department invoices and scans copies into HR Drive and submits to 

Accounts Payable for processing.

• Tracks purchases for HR and enters costs to the budget as requested.

• Emails candidates offer letter, background check forms and drug screen 

information as requested and follows up with candidates until completion.

• Once offer letter and background forms are received, processes the 

background checks and tracks drug screen results. Reviews daily to 

completion. Any issues should be addressed with HR Leadership.

• Enters I9 on eVerify and tracks to completion.

• Participates in HR staff meetings and attends other meetings and 

seminars as necessary and to represent the department.

• Backup to main Receptionist as needed. This includes handling all regular 

Reception duties: visitors/guests, sorting mail, receiving packages, etc.

• Cross trained in Office Services to process mail and FedEx, deliveries of 

any kind, calling for repairs, ordering supplies, gift cards, prizes, etc.

• Assists with company events, planning and/or catering lunches.

• Assists with decorating the building for Holidays.

• Must be able work overtime as required.

• Adheres specifically to all company policies and procedures, Federal and 

State regulations, and laws.

• Display dedication to position responsibilities and achieve assigned goals 

and objectives.

• Always represent the Company in a professional manner and appearance.

• Understand and internalize the Company’s purpose.

• Display loyalty to the Company and its organizational values.

• Display enthusiasm and dedication to learning how to be more effective on 

the job and share knowledge with others.

• Work effectively with co-workers, internal and external customers and 

others by sharing ideas in a constructive and positive manner; listen to 

and objectively consider ideas and suggestions from others; keep 

commitments; keep others informed of work progress, timetables, and 

issues; address problems and issues constructively to find mutually 

acceptable and practical business solutions; address others by name, title, 

or other respectful identifier, and; respect the diversity of our work force 

in actions, words, and deeds.

• Comply with the policies and procedures stated in the Injury and Illness 

Prevention Program by always working in a safe manner and immediately 

reporting any injury, safety hazard, or program violation.

• Ensure conduct is consistent with all Compliance Program Policies and 

procedures when engaging in any activity on behalf of the company. 

Immediately report any concerns or violations.

• Other duties as assigned.

Education, Knowledge, Skills, and Experience

Required Education:

• Bachelor’s degree in human resources, Sociology, Psychology, or similar 


Required Knowledge:

• Keep all matters confidential in order to protect the company.

• General knowledge of various employment laws and practices.

Preferred Knowledge:

• It is critical that this individual has the ability to handle sensitive 

situations and information and maintain appropriate professionalism and 

confidentiality at all times. 

• Must employ excellent judgment and professionalism.

Required Experience:

• At least two (2) years of experience in Human Resources.

Preferred Experience:

• Previous experience working in a distribution or manufacturing setting.

• Previous experience in health care setting a plus.

Required Skills:

• Must have strong organizational skills.

• Must have a detail orientation and the proven ability to prioritize work.

• Must have effective verbal and written communication skills.

• Must have the ability to work with limited supervision and as part of a 


• Sound decision-making abilities

• Must be able to identify and resolve problems in a timely manner.

• Must be able to gather and analyze information skillfully.

Preferred Skills:

• Ability to juggle multiple tasks and projects simultaneously and rearrange 

priorities as necessary.

• Ability to work with Microsoft Office Suite including Word, Excel, and 


Professional Certification:

PHR or SHRM Certification preferred

Physical requirements

Vision, hearing, speech, movements requiring the use of wrists, hands and/or 

fingers. Must have the ability to view a computer screen for long periods and the 

ability to sit for extended periods. Must have the ability to work the hours and 

days required to complete the essential functions of the position, as scheduled. 

Must have the ability to lift and maneuver items of at least 35 lbs. Must have the 

ability to travel occasionally. Working condition include normal office setting.

Mental Demands

Learning, thinking, concentration and the ability to work under pressure, 

particularly during busy times. Must be able to pay close attention to detail and 

be able to work as a member of a team to ensure excellent customer service. 

Must have the ability to interact effectively with co-workers and customers, and 

exercise self-control and diplomacy in customer and employee relations’ 

situations. Must have the ability to exercise discretion as well as appropriate 

judgments when necessary. Must be proactive in finding solutions.

Direct Reports


EEO/AAP Statement

FFF Enterprises/ NuFactor is an equal opportunity employer to all and prohibits 

discrimination and harassment based on the following characteristics: race, 

color, caste, religion, religious creed (including religious dress and grooming 

practices), national origin, ancestry, citizenship, physical or mental disability, 

medical condition (including cancer and genetic conditions), genetic information, 

marital status, sex (including pregnancy, childbirth, breastfeeding, or related 

medical conditions), gender, gender identity, gender expression, age (40 years 

and over), sexual orientation, veteran or military status, medical leave or other 

types of protected leave (requesting or approved for leave under the Family and 

Medical Leave Act or any state protected leaves), domestic violence victim status, 

political affiliation, reproductive health decision-making, and any other 

characteristic protected by state or federal anti-discrimination law covering 

employment. These categories are defined according to Government Code section 

12920. The Company prohibits unlawful discrimination based on the perception 

that anyone has any of those characteristics or is associated with a person who 

has or is perceived as having any of those characteristics.

Additional Info

Job Type : Full-Time

Education Level : Bachelors Degree

Experience Level : Entry Level

Job Function : Administrative

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