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Financial Coordinator

Financial Coordinator

Position Overview

Maintains financial records and transactions for TVCVB.  Creates QuickBooks configurations to effectively verify, allocate, and post details of business transactions to subsidiary accounts.  Detailed responsibilities include processing receivables and payables, payroll, invoicing, general ledger, account reconciliation, bank reconciliation, taxes, financial month end closing, ad-hoc reporting and other financial duties.  Helps Financial Controller / CFO to oversee budget, and process monthly reports for CPA firm.   

Essential Job Functions

  • Compile reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable, profit and loss, and other items pertinent to operation of business.
  • Calculate employee wages from TVCVB time records and input payroll.
  • Prepare withholding, Social Security, and other tax reports.
  • Complete records through to trial balance.
  • Receive, approve, and if necessary, investigate TVCVB’s account receivable invoices and input invoices and credit card charges.
  • Ensure appropriate and accurate receipt and invoice coding for all departments.
  • Manage restricted and non-restricted accounts and advise on account balances.
  • Create files for all payable back-up documents and file documents accordingly.
  • Prepare bank deposit documents and make deposits according to TVCVB schedule.
  • Close out books each month.
  • Review inventory in store and reconcile all accounts.
  • Prepare monthly reports for budget review by Board of Directors.
  • Prepare TVCVB miscellaneous financial reports, as needed.
  • Code payables and write checks.
  • Assist TVCVB CPA on tax return preparation.
  • Assist with TVCVB annual audit process.
  • Generate W2’s and 1099's for employees and contractors of TVCVB.
  • Perform any other appropriate duties as assigned by the President/CEO or VP Finance and Operations.

Non-essential Job Functions

Position Requirements

  • Education & Experience
  • 2 years of responsible accounting or bookkeeping experience including accounts payable, accounts receivable, payroll, general ledger, and financial reports.
  • 1 year experience with a convention and Visitors Bureau, hotel, tourist attraction or other related tourism or hospitality business.
  • Proficient/advanced user with QuickBooks, accounting software, GL, AP and AR.
  • Able to independently and proficiency use Microsoft Office applications and Internet/email access and utilization.
  • Analytical and a quick learner with high numeric ability and reasoning.
  • Possess strong interpersonal skills and be team-oriented.
  • Independent, multitasked, and able to manage priorities.
  • Transparent communication and able to provide excellent follow-up.
  • Self starter and ability to maintain confidentiality with a positive attitude.
  • Ability to perform several tasks concurrently with ease and professionalism.
  • Knowledge of regulatory requirements of processing payroll accounting transactions and payroll returns.

Skills & Knowledge

Physical/Sensory/Cognitive Requirements to Perform Essential Job Functions

Cognitive and reasoning ability to compare and analyze data.

Conceptual ability to develop creative programs and products.

Able to sit at desk for 6-8 hours per day, if required.

Able to operate computer key board and view computer screen for 7-8 hours per day, if required.

Able to hear and converse via telephone and in person.

Able to bend and stretch to reach file drawers.

Required to be able to lift boxes and small equipment up to 50 pounds in weight.


Additional Info

Job Type : Part-time

Education Level : Not Applicable

Experience Level : Entry Level

Job Function : Finance

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